landscape management software
landscape maintenance software
Verify landscaping contractor insurance and crew credentials before the season starts — and keep documented service records for every property you maintain.
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1 - 10 Employees
Great for small companies-
10 Employees
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Unlimited Properties
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Detailed Reporting
21 - 49 Employees
Perfect for most companies-
49 Employees
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Unlimited Properties
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Detailed Reporting
Custom
For companies with over 100 employees-
100 Employees included
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+$10 each additional user
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Unlimited Properties
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Detailed Reporting
grounds maintenance Tracker®
Our SAAS solution enables our clients to manage and task out contract landscaping and grounds maintenance work. The outwards appearance of commercial properties is a reflection of the corporate image of the business/businesses which occupy that space, and can either bolster or hinder that image. This combined with safety matters concerning proper maintenance of the exterior of a commercial building, speaks to the importance of proper grounds maintenance to every property manager. Through the use of Grounds Tracker® you can ensure that work is executed to the full extent of the contract terms, in a timely fashion, resulting in overall satisfaction in the ground’s appearance.
Visibility
See which crews are compliant and which properties were serviced, in real time. Give clients transparency that wins renewals.
Save Money
Documented service records speed up invoicing and settle billing disputes with evidence. Fewer write-offs, faster payment cycles.
Powerful Reports & Records
Every visit, credential, and certificate lives in an audit-ready archive — ready when a client, insurer, or regulator asks.
Landscaping Contractor Insurance Requirements
Commercial landscaping contracts start with paperwork: a valid certificate of insurance, workers’ compensation clearance (WSIB in Ontario, WCB in other provinces, CNESST in Quebec, state programs in the US), and proof of any provincially required licences. Property managers who skip verification inherit the risk — an uninsured crew injury on their site can become their claim. Entuitive Workforce verifies these documents at onboarding and monitors them through the season, flagging expiries before they become gaps.
How Landscaping Companies Manage Seasonal Crew Credentials
Landscaping runs on seasonal labour, and every spring brings a new roster. Credentials that were valid last October may be expired by April. The platform re-verifies returning crews and onboards new workers in minutes, so scaling up for the season does not mean weeks of document-chasing. Health and safety training records are tracked per worker, which keeps the compliance file current even as the roster turns over.
Who Uses Landscaping Tracker?
Property managers and REITs verify vendor compliance across grounds-maintenance portfolios. Landscaping companies manage crew credentials and prove compliance to commercial clients. Many contractors pair it with Snow Tracker — the same crews, the same properties, the opposite season.
FAQ
What insurance should a landscaping contractor have?
Commercial clients typically require a current certificate of insurance with general liability coverage plus workers’ compensation clearance for the relevant jurisdiction. Landscaping Tracker verifies both at onboarding and monitors expiry dates through the season.
How do property managers verify landscaping vendor compliance?
Vendors upload their documents once, the platform verifies them, and the property manager sees live compliance status for every vendor on every property — no email chains or spreadsheet checklists.
How does the platform handle seasonal crews?
Returning workers are re-verified and new hires are onboarded in minutes. Training records and credentials are tracked per worker, so roster turnover between seasons does not create compliance gaps.
Can I manage snow removal and landscaping in one account?
Yes. Many contractors serve the same properties year-round and run Landscaping Tracker and Snow Tracker together, with one compliance file per crew across both seasons.
Is there a free trial?
Yes — Landscaping Tracker comes with a free 30-day trial, and you can book a demo to see it on your own portfolio first.