Janitorial Tracker Software
Janitorial tracker app
Verify cleaning contractor insurance, training, and workers' compensation before crews enter your buildings — and keep audit-ready service records for every visit.
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* Free trail for 30 days. All prices are quoted in CAD billed annually by credit card.
1 - 10 Employees
Great for small companies-
10 Employees
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Unlimited Properties
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Detailed Reporting
21 - 49 Employees
Perfect for most companies-
49 Employees
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Unlimited Properties
-
Detailed Reporting
Custom
For companies with over 100 employees-
100 Employees included
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+$10 each additional user
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Unlimited Properties
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Detailed Reporting
Cleaning Tracker®
Our SAAS solution enables our clients to have full insight into and access to complete details of all contracted building maintenance work. The progression of work can be tracked including full details of completed work, allowing you to ensure that all building maintenance work is done properly, in a timely fashion, and that all workplace safety protocols were adhered to. Janitorial Tracker™ is the ultimate tool to efficiently and effectively manage contracted facility maintenance work.
Cleaning Tracker Software®
Visibility
Outshine Your Competitors with Real-Time Crew Visibility: Establish Trust and Long-Term Client Relationships through Transparency.
Save Money
Increase Crew Efficiency and Save Costs. Enhance Billing Accuracy and Speed: Streamline Invoice Creation for Improved Efficiency.
Powerful Reports & Records
Minimize Slip and Fall Claim Risks and Liabilities with historic records and data. Simplify Administrative Tasks and Reduce Paperwork.
Cleaning Contractor Compliance Requirements
Cleaning contractors typically need a valid certificate of insurance, workers’ compensation clearance (WSIB in Ontario, WCB in other provinces, CNESST in Quebec, state programs in the US), WHMIS training for crews handling cleaning chemicals, and background screening where the client requires it. Those requirements exist because janitorial crews work inside occupied buildings, often after hours and with minimal supervision — access that makes proof of compliance non-negotiable for hiring clients. Entuitive Workforce collects these documents at onboarding, verifies them, and monitors expiry dates continuously — so a cleaning company’s compliance file is always current when a client asks for it.
How Property Managers Track Janitorial Service Proof
Property managers track janitorial service proof through time-stamped visit records. Service disputes in these contracts usually come down to documentation, so Entuitive Workforce logs each visit with time-stamped entries — verifiable proof of service instead of a phone argument. The same records support insurance claims and internal audits. Cleaning contractors benefit equally: a documented service history is the strongest answer to a billing dispute and a credential when bidding on new buildings.
Who Uses Janitorial Tracker?
Commercial property managers use it to verify vendor compliance across office, retail, and healthcare buildings. Janitorial companies use it to manage crew credentials and to prove compliance status to the clients who hire them. Facility directors at healthcare organizations — where cleaning standards carry regulatory weight — use the records for audit preparation. Contractor onboarding is completed in minutes, so verifying a new cleaning vendor never delays a building’s start date.
FAQ
How do property managers verify janitorial contractor insurance?
Contractors upload their certificate of insurance and workers’ compensation clearance to Entuitive Workforce during onboarding. The platform verifies the documents and monitors expiry dates, alerting both sides before coverage lapses.
What compliance documents should a cleaning contractor provide?
A current certificate of insurance, workers’ compensation clearance for the relevant jurisdiction, WHMIS training records for staff handling chemicals, and any client-required background screening. Janitorial Tracker stores all of them in one audit-ready file.
Can Janitorial Tracker prove a cleaning visit actually happened?
Yes. Each service visit is logged with timestamped records, giving property managers and contractors a shared, verifiable service history for dispute resolution and billing accuracy.
Does the platform cover janitorial contractors in both Canada and the US?
Yes. It verifies workers’ compensation programs across Canada (WSIB, WCBs, CNESST) and US state-level requirements, in English and French.
How long does it take to onboard a cleaning contractor?
Minutes. Contractors upload documents through a guided flow, and verification starts immediately — there is no waiting period of days or weeks. A free 30-day trial is available.