Equipment Tracker Software
equipment management app
Track equipment certifications, maintenance records, and operator credentials in one dashboard — and keep non-compliant equipment off your worksites.
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1 - 10 Employees
Great for small companies-
10 Employees
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Unlimited Properties
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Detailed Reporting
21 - 49 Employees
Perfect for most companies-
49 Employees
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Unlimited Properties
-
Detailed Reporting
Custom
For companies with over 100 employees-
100 Employees included
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+$10 each additional user
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Unlimited Properties
-
Detailed Reporting
Equipment Tracker®
Our SAAS solution enables our clients to have full insight into and access to complete details of all contracted building maintenance work. The progression of work can be tracked including full details of completed work, allowing you to ensure that all building maintenance work is done properly, in a timely fashion, and that all workplace safety protocols were adhered to. Equipment Tracker™ is the ultimate tool to efficiently and effectively manage contracted facility maintenance work.
Equipment Tracker Software®
Visibility
See the certification and maintenance status of every piece of tracked equipment in real time. Know before dispatch whether a machine — and its operator — is cleared to work.
Save Money
Catch expiring certifications before they idle a machine mid-project. Scheduled maintenance tracking extends equipment life and cuts unplanned downtime.
Powerful Reports & Records
Every inspection, certification, and maintenance event is stored in an audit-ready archive. Produce a complete equipment compliance file in minutes when a client, insurer, or regulator asks.
Equipment Certification Tracking for Contractors
Regulated equipment carries paperwork: operator certifications, inspection records, and maintenance logs. Forklift operators need current training certificates. Crane operators hold licences that expire. Pressure equipment in Ontario falls under TSSA oversight, and provincial bodies play similar roles elsewhere. Entuitive Workforce tracks each certificate against its expiry date and alerts you before a machine or an operator goes out of compliance. The records live in one archive instead of a glovebox, a filing cabinet, and three spreadsheets.
Prevent Non-Compliant Equipment on Your Worksite
Hiring clients carry liability for what happens on their sites, including incidents involving contractor equipment. Entuitive Workforce gives site owners and general contractors visibility into the certification status of the equipment their vendors bring through the gate. Combined with Tap n’ Go QR badging for the operators themselves, a site can verify both the machine and the person operating it at the point of entry.
Who Uses Equipment Tracker?
Construction firms track fleet certifications and operator credentials across projects. Property managers and REITs verify that vendor equipment on their sites is inspected and insured. Contractors use the maintenance history to support warranty claims and resale value. Site owners, contractors, and operators all read the same certification status from one dashboard.
FAQ
What is equipment compliance tracking?
Equipment compliance tracking is the ongoing verification that machinery on a worksite is inspected, maintained, and operated by credentialed staff. Entuitive Workforce Equipment Tracker monitors certifications, maintenance records, and operator credentials against expiry dates and alerts you before anything lapses.
How do contractors track forklift and crane operator certifications?
Operator certificates are uploaded to the platform and tracked against their renewal dates. Site supervisors can check an operator’s status in seconds, and expiring certificates trigger alerts to both the contractor and the hiring client.
Can a site owner check contractor equipment compliance before work starts?
Yes. Equipment Tracker shows the certification and inspection status of vendor equipment before it arrives on site, and Tap n’ Go QR badging verifies operators at the gate.
Does Equipment Tracker handle maintenance records too?
Yes. Scheduled maintenance, inspections, and repairs are logged against each piece of equipment, building an audit-ready history that supports compliance reviews, insurance claims, and resale.
How quickly can we get started?
Onboarding is completed in minutes, and Equipment Tracker comes with a free 30-day trial. Book a demo to see it configured for your fleet.